The cost of insuring a work truck or van fleet is growing every year. These rising premiums hurt the bottom line of every landscaping, delivery, and field service business. Insurance companies base your rate on risk. Therefore, the best way to lower your premium is to prove your fleet is safer than others. You must show the insurance company that you actively control your risk.

Here are four clear steps small and mid-size fleets can take today.

Use Technology to Prove Safety on the Road

The single biggest factor in rising costs is accident risk. Insurance underwriters look closely at your fleet’s crash history. Consequently, using safety technology is the best way to gain an advantage. Forward-facing and dual-facing dashcams are highly effective tools.

These cameras record every incident. They provide clear evidence to defend your drivers when an accident is not their fault. For instance, good video evidence can quickly resolve claims. This rapid resolution reduces legal costs for the insurance company. Also, telematics data tracks driver behavior, such as harsh braking or speeding. Managers can use this data to coach drivers and improve safety. This proactive approach saves money and makes your fleet look much safer to an underwriter. You can find more information on driver safety and training programs in NHTSA’s guidance on safety programs.

Check Driver History Carefully

A clean driving history is non-negotiable for insurance companies. Fleet managers must set very high standards when hiring. This process starts with a careful review of every driver’s Motor Vehicle Record (MVR).

MVR checks uncover past accidents, speeding tickets, or major violations. Furthermore, these checks should not only be done at hiring. You should review MVRs yearly to catch new problems. Hiring safe drivers directly lowers the chance of a costly claim. Resources on proper driver vetting and safe operation standards are available from groups like the National Highway Traffic Safety Administration’s (NHTSA) National Driver Register (NDR).

Maintain Clear Vehicle Service Records

The insurance company wants proof that your vehicles are reliable. A truck that is not well maintained is a risk for a roadside breakdown or accident. Therefore, you must keep detailed and organized service records.

Record all oil changes, tire rotations, and scheduled inspections. This documentation shows the underwriter that you are actively keeping your assets safe. A strong preventive maintenance program reduces the chance of mechanical failure. In fact, a clean maintenance history can make the difference between a high renewal quote and a manageable one.

Review Your Policy and Deductibles Annually

Finally, work with an insurance broker who specializes in commercial fleets. Insurance policies can be complex and expensive. You should review your coverage every single year.

Ask your broker if higher deductibles could lower your premium. Also, check your fleet roster to ensure every vehicle is correctly listed. If a vehicle has been sold, remove it immediately so you stop paying for unnecessary coverage. By actively managing your risk and your policy, you can take control of your rising insurance costs.

Also read: From Data to Dollars: Coaching Drivers for Safety and Lower Costs